Privacy Statement  

​

This privacy notice aims to give you information on how EthVida collects and processes your personal data through your interaction with our websites under the domain:  https://www.ethvida.com/ or by entering into a relationship with us, for the delivery of our services and to comply with our legal requirements. In collecting this information, we are acting as a data controller and, by law, we are required to provide you with information about us, about why and how we use your data, and about the rights you have over your data. 

Who are we? 

​

We are EthVida, an Educational Platform, for patients or general members of the public.  

 

This statement explains: 

• The types of information we collect about you 

• The purposes for which we use that information 

• Our lawful bases of processing 

• Who we may share your information with 

• How long we keep information about you for 

• Where the information about you is stored 

• The rights you have under data protection legislation 

• Contact details if you have any queries or concerns about what is said in this notice 

 

Terms used 

​

“The Team ”. The team is made up of the Co-Founders who directly provide educational content 

​

“Personal data”. Personal data is any information relating to a living individual who can be identified from the information. 

​

We set out below the bases we rely upon to process your personal data.

​

What information does EthVida use?  

 

We receive your personal data when you engage with us via the contact us page, if you subscribe to us, email exchanges or via engagement with the podcast series. The personal data/information EthVida uses and stores about you includes: 

• Personal contact details such as name, title, addresses, location, telephone numbers, and personal email addresses. 

• Your feedback regarding our services 

• Information about your activity on our site includes information that you provide by filling in forms on our website, this includes information provided at the time of registering to use our site or requesting further services.  

​

How do we use your information? 

​

We mainly use this data for the purposes of ongoing professional liaison.  

​

We will only use personal information when the law allows us to do so, relying on a relevant basis for lawful processing in each instance as detailed below. We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you beforehand. 

​

We will use your personal information in the following circumstances: 

• For raising invoices and receiving payment regarding the provision of our services 

• Carry out internal audits  

• Running insights and analytics reports 

• Provided that you have consented to this, to get feedback and testimonials on our service 

• Respond to queries from regulators or if there is a legal requirement for us to do so. 

• To comply with our regulatory responsibilities, conduct legal claims, comply with a court order or other legal obligation, seek legal advice or advice about 

• Provide information to national registries that systematically collect data about particular conditions to help research or evaluation. 

• Prevent or manage risks to public health. 

• Ask you whether or not you want to participate in research projects. 

• To ensure that content from our website is presented in the most effective manner for you. 

• To allow you to participate in interactive features of our service, when you choose to do so. 

• To notify you about changes to our service. 

• To use non-essential cookies on our website and provided that you have given consent for the operation of non-essential cookies such as advertising, analytics cookies (see Cookies Policy for further information). You have the right to withdraw consent to such use at any time by contacting us but please note that some or all parts of our website may no longer be accessible to you. 

• To send you direct marketing communications via email, text message, post or telephone call and other marketing and advertising purposes where you have consented to this. You have the right to withdraw consent to any such use at any time by contacting us. 

• We may collect, use and share aggregated data such as statistical or demographic data for any purpose including marketing and advertising purposes such as building audiences on social media. Aggregated data may be derived from your personal information but is not considered “personal data” in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your website usage data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect aggregated data with your personal information so that it can directly or indirectly identify you, we treat the combined data as personal information which will be used in accordance with this privacy policy. 

 

Our lawful bases of processing?

​

We only collect and use personal information about you when the law allows us to. Most commonly, we use it where:  

• The data subject (you) has given consent to the processing activity taking place. 

• If the processing is necessary for compliance with a legal obligation to which the controller is subject.  

• If the processing is necessary for the performance of a contract. 

• If the processing in necessary for the purpose of the legitimate interest pursed by us. 

 

How is information about me stored? 

​

Your information will be stored electronically on our secure platform. We take the security of your data seriously and take all appropriate steps, including encryption in transit and at rest, and multi-factor authentication, to protect it from unauthorised access, loss and misuse. We have policies and procedures to handle any potential data security breaches and data subjects, third parties and any applicable regulators will be notified where we are legally required to do so. We never sell any of your personal data for any purpose. 

​

Cookies?

​

We use automatically collected information and other information collected on this website through cookies and similar tracking technology. Cookies are small text files that are downloaded to your computer/device when you visit websites. They serve a range of purposes such as helping us understand our website usage, activity and user behaviour such as: 

• Remembering a user’s information inputted on the website in previous visits, so that the user will not have to re-enter the information during subsequent visits 

• Provide personalised advertisements, content, and information 

• Monitor and analyse the effectiveness of the website and third party marketing activities 

• Monitor aggregate site usage metrics such as total number of visitors to the website or pages viewed 

• Track your entries and submissions on the website 

 

When you use our website, you will be provided the option to consent to all cookies, only essential cookies, or customise your cookie options. We also use Google Analytics to measure & evaluate traffic on the website. Google operates independently & has its own privacy policy. This data is collected in a non-identifiable form and we do not use this information to attempt to identify users of the website. You can opt out of anonymous tracking from third party analytics cookies by clicking on the links of our service providers here: https://tools.google.com/dlpage/gaoptout   

​

Transfers Outside the UK? 

 

We may share personal information to third parties outside of the United Kingdom. Likewise, the hosting facilities for our website and/or data centres may be located outside the United Kingdom.  

​

Any personal information transferred will only be processed on our instructions and we ensure that information security at the highest standard would be used to protect any personal information as required by the Data Protection laws.  

 

If personal data is transferred outside of the UK to a country without an adequacy decision, we will ensure appropriate safeguards are in place prior to the transfer. These could include: 

• Standard Contractual Clauses with the published ICO Addendum 

• International Data Transfer Agreement 

• An exception as defined in Article 49 of the GDPR 

 

How long will the EthVida keep personal data about me for? 

​

Your personal data will be held by EthVida for as long as is necessary to fulfil the purpose for which it was collected. It will then be stored for a period of 5 years. At the end of that period, your data will either be deleted or anonymised so that it can be used in a non-identifiable way for statistical analysis which helps us make improvements to our business & service.  

 

What rights do I have? 

​

Both the UK General Data Protection Regulation (GDPR) and Data Protection (Jersey) Law 2018 gives individuals rights about their personal data: 

• Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information EthVida holds about you and to check that EthVida is lawfully processing it. 

• Request correction of the personal information that EthVida holds about you. This enables you to have any incomplete or inaccurate information EthVida holds about you corrected. 

• Request erasure of your personal information. This enables you to ask EthVida to delete or remove personal information where there is no good reason for EthVida continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below). 

• Object to processing of your personal information where EthVida is relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. 

• Request the restriction of processing of your personal information. This enables you to ask EthVida to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it. 

• Right to complain to the supervisory authority.  

 

Please note there may be instances where we refuse your request for any of the above (unless otherwise stated) where we have a strong overriding reason or are legally obliged to. 

If you wish to exercise any of your rights, have a complaint or questions about this statement, please contact our Data Protection Officer at the contact details specified in the section below. 

​

You can find out more about your rights under the GDPR and Data Protection (Jersey) Law through the Information Commissioner’s Office for the UK: https://ico.org.uk/ or for Jersey: https://jerseyoic.org/ 

​

Who can I contact at EthVida in relation to my data? 

​

If you have any questions about how EthVida uses your personal data, your rights or the content of this notice, EthVida has appointed a Data Protection Officer (“DPO”) – Berta Kaguako. Please contact the DPO at berta@ethvida.com  

​

If you do not think that EthVida has complied with your data protection rights or legislation you can contact the Information Commissioner’s Office at https://ico.org.uk/ 

or for Jersey: https://jerseyoic.org/ 

​

Changes to this privacy policy 

​

We may update this privacy policy from time to time to reflect how we use your personal data. We encourage you to review this policy regularly on our website to stay informed of how we use your data. 

​

This policy was last updated on 23/06/24